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%4THIRD INTERNATIONAL
JOINT CONFERENCE ON
ARTIFICIAL INTELLIGENCE

%320-24 August 1973 →{DATE}
Stanford University
Stanford, California
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.ltr Dr. Warren Teitelman
Xerox Palo Alto Research Center
3406 Hillview Avenue
Palo Alto, California 94304

Dear Warren:
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Here,  at last,  is  an  accounting of  funds  handled by  the  local
arrangements committee for 3IJCAI.
As shown below,  we  ended with a surplus of $2.8K.   If
the SRI crew sells all their 1100+ copies of the Advanced
Papers at $15 each, the conference will have netted a nice surplus.

We had to fudge only slightly to get  the books to
balance.  In  particular, we collected $140 more in registration fees
than is accounted for by  the list of registrants, apparently due  to
some mislaid registration forms.  The books  balanced with the addition of two "John
Doe" students and two such regular registrants.  Oh well.

In the process of sorting all this out last week, I discovered several hundred
dollars in charges that were still floating around the University.  While I think
we have found them all, it will probably be best to wait another two weeks
for the dust to settle.  
I plan to send a check for the balance to Don Walker, to deposit in the IJCAI
savings account.

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Sincerely,
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Lester D. Earnest
Local Arrangements Chairman
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cc: Max Clowes, Nils Nilsson, Don Walker, Erik Sandewall
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←%33IJCAI Local Arrangements Account
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%1Note:  All  of  the  funds  listed below went
through  the  Stanford University  accounting  system  (account number 1-FCZ-103),
except for  the following which were paid out of cash receipts:
.verbatim
	$ 11 - tour admission fees
	   9 - tour guide luncheons
	 100 - rock band for closing ceremonies.
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%3REVENUES%5
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Registration fees:

	749 registrants distributed as follows.
			 early	 late	 total
	    Regular	294@$40	153@$45	  447
	    Student	192@$20	 72@$25	  264
	    Scholarship	  3@$0	 35@$0	   38
		Total	489	260	  749

	Registration fees as follows.
			 early	 late	 total
	    Regular	$11,760	$6,885	$18,645
	    Student	  3,840  1,800	  5,640
		Subtotal 15,600  8,685	 24,285

	    Less $1.69 net loss on currency exchange:
						$24,283.31

Advance Papers sales: 121 extra sold @ $10	  1,210.00

Tours: 18 tickets @ $4 and 19 @ $5		    167.00

				TOTAL REVENUES		   $25,660.31
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←%3EXPENSES%5
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Printing costs
	Invitations			232.40
	Advance papers (2K copies)   11,837.04
	Badges (1K)			148.76
	Programs (1.5K)			400.55
	Time table, rest. guide (800)	220.88
					       12,839.63
Staff services
	Secretaries		      1,276.74
	Monitors		        492.00
	Laborers		        329.00
	Clerks (SRI)			 53.95
						2,151.69
Audio/visual
	Projectionists		      1,640.62
	Videotaping of tutorials, etc.  820.00
	Audio tape for Lou Fein		 57.66
					        2,518.28
Lighthill tape exhibition
	Tape rental (BBC ripoff)      1,073.60
	Transfer to videocassette	192.92
	Color recorder & monitor rental 246.45
						1,512.97
Food & drink
	Reception (Faculty club)	418.70
	Winetasting equipment rental	186.80
	Speaker luncheons		 76.04
	Tour guide luncheons		 22.56
	Coffee, donuts, etc.		865.36
	Committee dinner (Fac. club)	124.02
						1,693.48
Travel
	Shuttle & Tour buses		948.00
	Tour admission fees		 11.00
	Movers (Adv. Paper delivery)	 48.00
	Miscellaneous milage & parking	 16.53
						1,023.53
Miscellaneous
	Office supplies (Stanford)	 51.82
	P. O. box rental		  9.00
	Postage (Stanford)		574.45
	Supplies, postage (SRI)		312.12
	Typewriter rental		 21.27
	Telephone toll charges		 20.84
	Rock band (postlude)		100.00
						1,089.50

				TOTAL EXPENSES		 $22,829.08
							 ----------
				BALANCE			 $ 2,831.23